Cloud Archive Blog
Importance of Email Archiving
Emails are an acceptable form of communication in business, emails are now used to store the records of a company, emails are increasingly now being used, then they must be stored as part of the companies' records for the same period of time as written records, critical information about a business can be found in emails, emails contain reasonable amount of data thus companies should invest in an email archiving system to secure and store for ease of access
Message contents and attachments at http://www.hubstor.net are extracted by email archiving systems from incoming and outgoing emails, a good archiving system is that that ensures that information remains in its original state, information is indexed and stored in read only format, more and more space is created in the email server, this is by storing emails in compressed formats, information to be presented in a court of law should be as complete as possible and stored in an original state
When Hubstor company submits all its records in a way that is not required and is not presented in the original form, it could be charged guilty of spoilage and may thus face a penalty, an archiving organizes information by saving it in an index manner, this reduces the time used in the search process, emails can also be accessed easily, in archives emails do not face the risk of spoilage or being tampered with since they are stored in original forms
Business email systems are repositories for industry knowledge, the information contained in the repository can be accessed easily when using an archiving system, in ordinary circumstances it would not be an easy task, an archive system sorts records, provides advanced message search and retrievals, an archive system can be managed as an in-house solution or as hosted solution with access of a third party. To read more on the importance of getting the right archive storage, check out http://money.cnn.com/2014/09/03/technology/enterprise/what-is-the-cloud/.
In in-house archiving, the repository server is locate within the office building, this advantage offers greater data control, other than maintaining the confidentiality of information, it also boosts data integrity, even though internal staff members handle the information, there is a separate IT systems security team, a hosted solution has a software application that is hosted on the server of the email of the company, it captures an email and then port it to a third party data warehouse for archiving
Since email archiving systems are of great importance in the modern business environment, it is vital to store and record all information that flows in and out of the business, in a court of law emails are now an evidentiary proof, email archiving systems stores emails in an orderly manner which enables ease of access, rapid searches and retrieval process, an archiving system is advantageous in terms of efficiency, saving time and financial gain